Procurement Process

How we buy supplies and services

For supplies and services valued between £501 and up to £5,000 a pricing agreement should be reached prior to purchasing

For contract values for supplies and services valued between £5,001 and up to £50,000 we will use an existing IFLAIR or national framework or we will seek a minimum of 3 quotes/tenders. Normally we will use the Public Contracts Scotland (PCS) Quick Quote facility for these contract values, although a Single or Two Stage tender process may be carried out if required.

For contract values for supplies and services over £50,000, and under the GPA Procurement threshold, an existing IFLAIR or national contract will be used or the opportunity will be advertised through the PCS website , using  a Single or Two  Stage tender process and  following Procurement Reform ( Scotland) Act 2014.

For contract values over the GPA Procurement threshold for goods and services (currently £177,897 excluding 20% VAT), we will use an existing IFLAIR or national framework or an Open or Restricted Tender will be carried out, and we will advertise the contract opportunity on the PCS (FTS) website , using  a Single or Two  Stage tender process and following Public Contract ( Scotland) Regulation 2015.

Contract opportunities for Works

For contracts valued between £501 and up to £5,000 a pricing agreement should be reached prior to purchasing

For contract values between £5,001 - £2,000,000   

We will use an existing PHA, IFLAIR or national framework or we will seek a minimum of 3 quotes/tenders. Normally we will use the Public Contracts Scotland (PCS) Quick Quote facility for these contract values.

Where Quick Quotes are not considered to be appropriate for the scope of works, a Single or Two Stage Tender will be carried out.

For contract values between £2,000,000 the GPA Procurement threshold for works an existing IFLAIR or national contract will be used or the opportunity will be advertised through the PCS  website , using  a Single or Two  Stage tender process and  following Procurement Reform ( Scotland) Act 2014.

For contract values over the GPA Procurement threshold for goods and services (currently £4,447,447 excluding 20% VAT), we will use an existing IFLAIR or national framework or an Open or Restricted Tender will be carried out, and we will advertise the contract opportunity on the PCS (FTS) website , using a Single or Two Stage tender process and  following Public Contract ( Scotland) Regulation 2015.

General Information for Suppliers

You can register as a potential supplier on the Public Contract Scotland website and once registered as a supplier,  you can receive notifications of suitable contract opportunities for your area of interest.

For further assistance on how to become a supplier visit the Suppliers Journey.

You can also find guidance and explanations the above terms and the Procurement Threshold values by visiting Public Sector Procurement and Current Procurement Thresholds.